Monday, October 26, 2009

Ship Sales Order

Ship the right goods to the right customers, the first time!

At the core of most businesses is the desire to provide their customers with the right goods in a timely fashion. For this reason shipping sales orders is an essential part of many operations. Perhaps our most popular functionality, ACCU-DART makes shipping orders quick, accurate, and easy.

The old way: When an order was ready to be shipped, the warehouse staff took the order, grabbed all the items, and wrote down what they shipped. At various points in the day, all the paperwork was delivered to a data entry clerk who manually entered all items into the accounting system.

The ACCU-DART way: When shipping an item, the warehouse staff simply take the order, scan each item, enter a quantity, and scan the next item. When the order is complete, they press "Post". ACCU-DART automatically updates the accounting system. There are no additional steps or manual data entry to be processed. You can also set ACCU-DART to generate invoices, etc.

In addition, ACCU-DART makes tracking serial and lot information* easy. ACCU-DART can scan, verify, and update the accounting system with the correct serial or lot information for each transaction.

The old way: manually writing down serial and lot numbers can be very time consuming and mistakes can be easily made. For example, when the warehouse staff manually ship serialized items, they write down each serial number as they pack the box, and then pass the paperwork to the office staff for entry. But what if one of the serial numbers was written down incorrectly? The staff then need to unpack and recheck the entire order, or if it's already shipped, just select another serial number even though it is incorrect. These costly mistakes lead to inventory inaccuracy.

The ACCU-DART way: ACCU-DART verifies in real time that the correct serial and lot information is being recorded. So when a serialized item is being shipped, the warehouse staff simply scan the serial numbers into the system, and it validates that this is the correct serial number. Upon posting, ACCU-DART automatically updates the accounting system with this crucial serial and lot information.

Shipping the right orders the first time can have significant benefits to your clients' bottom line. When your client ships the wrong goods to their customers, the mistake needs to be fixed, usually by resending the correct item, at the company's cost. This can negatively affect profitability many areas: they may lose long-term business by decreasing customer satisfaction; then they must pay the staff wages as they process the return and reshipment; they also will need to pay the freight charges to correct the mistake. In addition, having inaccurate inventory will lead to loss of sales and incorrect purchasing decisions, all of which affect their profitability. With ACCU-DART, your clients will reduce the number of errors made, saving countless dollars, increasing staff efficiency, and improving profitability overall.

By shipping sales orders with ACCU-DART, your clients will be able to ship the right goods to the right customers the first time, and have the information be instantly updated in the accounting system. This in turn enhances customer satisfaction, increases productivity, and improves inventory accuracy.

For more information about ACCU-DART, please visit http://www.careware.com.my/

* Serial and lot functionality available as separate modules for Sage Accpac ERP.

Bin Tracking

Make Bin Tracking easy and efficient with ACCU-DART!

The ability to identify what items are in which bins can be of substantial benefit to many organizations. Attempting to track bins without a real-time radio-frequency system can be incredibly difficult:
The Old Way: Your clients may be storing their inventory in bins, but not tracking this information in their accounting system. If they are tracking bin information in the accounting system, they may be recording this manually. Every time an item is picked for shipping, or moved from one bin to another, the warehouse staff manually record what bin the item was taken from and where it is going. This information is then entered into the accounting system. Because bin movements are not being recorded in real-time, errors are easily made and inventory is constantly out of date. The usefulness of bin information is greatly reduced.

The Sage Accpac Way: With ACCU-DART, when an item is picked for shipping, or for any other bin movement, the warehouse staff scan the items with radio-frequency scanners. ACCU-DART will prompt the user to enter the current bin they are taking the items from, and the "destination" bin - either another bin (for bin transfers), or a shipping area (for picking orders) etc. ACCU-DART validates and, upon posting, automatically updates the accounting system in real-time.

For Sage Accpac ERP users, this functionality is available through integration with the Bin Tracking solution designed by Orchid Systems. This new third-party solution allows Sage Accpac ERP users to track inventory items stored in multiple bins within a warehouse or Inventory Control Location. For more information, please visit www.orchidsystems.biz.

ACCU-DART makes it easy to maintain inventory and bin accuracy within the warehouse. For more information about ACCU-DART, please visit  http://www.careware.com.my/ .

Physical Inventory Count

Physical counts can be one of the most time-consuming and tedious tasks in a warehouse.

Traditionally, all inventory transactions are put on hold for up to several days while the warehouse staff count and record every item in stock, and then manually update the accounting system with the latest inventory levels. This slow process can also lead to numerous inaccuracies - data can be lost in translation from the original count, to the paper, to the computer system. If your client needs to record lots or serial numbers, this problem becomes even worse: hand-writing long serial/lot numbers for each item is both exceptionally time-consuming and can lead to countless mistakes.

Using radio-frequency scanners, ACCU-DART improves accuracy and timeliness for updating inventory counts.

When performing physical counts with ACCU-DART, the warehouse staff scan the items and quantities (as well as serial or lot numbers, where appropriate) as they count. Once all items have been scanned, the data is updated in the accounting system. By scanning barcodes for the items (and serial/lot numbers), ACCU-DART ensures that the correct information is recorded in the accounting system. This module can also be used to perform periodic cycle counts.

Scanning items for physical count also saves countless man-hours. One ACCU-DART client - with several warehouses across the country - used to take 4 days to count their inventory and get it into the system. With ACCU-DART, it took less than a single day.

By performing physical counts with ACCU-DART, your client will be able to quickly and accurately manage their inventory in the warehouse.

For more information about ACCU-DART, please visit  http://www.careware.com.my/

Warehouse and Inventory Management

ACCU-DART is the Ideal Inventory Management Solution!

ACCU-DART is a real-time warehouse and inventory management solution, designed to integrate directly with Sage Accpac ERP. It is easy to install and easy to use. Using radio-frequency scanners, it allows the warehouse staff to instantly update the accounting system, ensuring that all users throughout the organization have the most up-to-date information. ACCU-DART will:

1. Improve Accuracy of Shipping: Ship the right goods to the right customer - the first time
2. Increase Efficiency: Reduce manual data entry
3. Enhance Productivity: Minimize inventory dollars – Maximize sales
4. Improved Inventory Control: maintain accurate inventory in real-time

ACCU-DART has been designed to integrate with accounting/inventory control systems. All inquiries and
updating occur against the existing system. Having a single source of data eliminates synchronization and reconciliation issues. Functions can be performed using ACCU-DART or by using the regular accounting system. The same updates are performed in either case.

Posting happens in real-time. No data synchronization or additional steps are required!

Ship the Right Goods to the Right Customer, the First Time!

ACCU-DART is a comprehensive inventory management tool that enhances accounting and inventory systems. ACCU-DART comes equipped with the most common required functions for efficient and effective warehouse and shop floor management.

ACCU-DART’s Functions Include

• Ship Sales Orders
- Option to Print Invoices/Packing Slips
- Option to Ship Kit Components
• Receive Purchase Orders
• Physical Inventory Count
• IC Warehouse Transfers (one-step)
• In-Transit Warehouse Transfers (two-step)
• Change Warehouse
• Lot Tracking Integration
• Serialized Inventory Integration
• MISys Integration (level one)
• Various Inquiries
- Item Inquiry
- Sales Order/Purchase Order Inquiry
- etc.

For more information about ACCU-DART, please visit www.careware.com.my or contact sales@careware.com.my

Thursday, October 8, 2009

Economy Recovering?

CFOs Express More Confidence in Economy in the US economy which will augur well for those who operates from Asia as well.

The economy slow down has affected the ERP Business in Asia with factories retrenching workers particularly the semi conductors and consumer electronics industries that are largely dependence on the US market.

Tourism and its related industries were hit too with the Swine Flu (H1N1) that swept through the world including South East Asia. So actually we are hit with a double whammy, which is much worse than the previous 1997 recession.

But recently, particularly in South East Asia where we operate from, we see the economy and consumer spending are showing signs of picking up. Also factories that previously halted spending or which has KIVed their buying decision are resuming their evaluation of ERP systems again. Factories CFOs tells me that they received some large order that will keep them in production for the next two years. This is a good sign of recovery.

Our government reiterated its view that exports are picking up, with shipments to Asia particularly China rising and those to the United States and Europe showing signs of improving. It maintained its assessment that industrial output is also picking up, as manufacturers claw back production cuts from last year.

Off course we are not out of the darken tunnel yet but we are beginning to see the light.

Needless to say we have got some large orders which were KIVed since the beginning of the year, to help us closed off with a good showing in September in line with Sage Asia year end.

And I heaved a sigh of relief after that!

Friday, October 2, 2009

Window 7


Windows 7 is fast approaching its launch. Some who has tested and experienced what this latest operating system can do, have offer praises for its stability and memory thriftiness.

The potential of Windows 7 continues to grow as developers and consumers gain interest in it rapidly.

You can find out what the community is already saying about Windows 7 on  Facebook as well as on the Windows 7 local community portal. Microsoft has also created an official site to tell you more about the operating system here. Don't forget to take a look at the Facebook product page as well. On October 23, take off occurs!

Finally, if you are able to do sign up for the launch of three exciting and innovative products from Microsoft: Windows 7, Windows Server 2008 R2 and Microsoft Exchange Server 2010 at The New Efficiency session. The day-long event will address your questions about what these three products can do for you and enhance the way you work, simplifying systems and optimising the office environment for the best solution.

Sage ACCPAC Myth Busters

MYTH: I heard ACCPAC was hard to use.

BUSTED: Sage ACCPAC is a comprehensive system but well worth the investment to learn. The upfront investment will result in you having the accuracy and control you need, ensuring that you get the numbers right and avoid surprises down the road. Sage ACCPAC ERP comes with several tutorials and an extensive in-product help system. Once set-up by our qualify consultants it is easy to use – we’re there to take care of you and help you get the most out of your product.

MYTH: ACCPAC is only for larger businesses with an accountant in-house.

BUSTED: While Sage ACCPAC ERP is being used by many large (ERP500) businesses. But it comes with a number of editions for medium (ERP200) to small (ERP100) businesses and is used by hundreds of thousands of SMB ranging from 10 to over 1000 employees. Many of the companies that use ACCPAC do  have an accountant in-house. While some of the smaller company may not have accountant in house.

MYTH: I heard you need to know accounting to use ACCPAC.

BUSTED: Sage ACCPAC is based on true accounting principles. It is useful to know accounting but you don’t need to know accounting to use it. The product is, in fact, very easy to use and comes with several tutorials to help you with key tasks. It’s easier than you think.

MYTH: Is ACCPAC still around? It must be old and outdated. Will they be around in the years to come?

BUSTED: Yes, ACCPAC is still around and in fact, better than ever. During the DOS era it grew up with the PC revolution as the accounting software on PCs; together with WordStar, Lotus and Dbase. Under Sage it has been upgraded and enhanced to enterprise class ERP software. Sage has just release the version 5.5 version. Celebrating over 30 years of serving SMB needs, Sage ACCPAC ERP is used by hundreds of thousands of small-medium to large business and is part of the Sage Software family with over 5 million customers worldwide.

MYTH: I heard that ACCPAC on Windows is slow, buggy and unstable.

BUSTED: This must be the oldest story that competitors ever told and continue to tell. While this is true during its first Window’s version launched way back in 1995. (Ca-Accpac/2000- that comes with a dongle). Today almost 15 years later and in its ten (10) releases all known bugs would have been cleared. Sage Accpac is due to release the 5.6 that comes with ACCPAC Business Intelligence and much added functionalities. Sage ACCPAC ERP is used by hundreds of thousands business and its stability data integrity has never been in questions.

MYTH: ACCPAC is only an accounting system for smaller companies and not suitable for larger business with complex manufacturing or project accounting needs.

BUSTED: Sage ACCPAC ERP has a solution for difference size and type of business. From the start-up service operations to more mature, *complex industry-specific organizations, Sage ACCPAC will provide scalability across small-medium-large businesses. It can support every stage of your business, from single users to hundreds of concurrent users.

* See industry specific software from Careware website.