What is the Difference between Sage 300 Lot and Serial Numbers?

Sage 300 Serialized Inventory & Lot Tracking has been used frequently to track products throughout the receiving and sales process. However, there is an important distinction between lot tracking and serialization.

The Lot (or batch number) is a number assigned to a group of products for which are common with specific properties. There is a one-to-many relationship as many products can have the same lot ID. Batch numbers typically provide additional functionality for tracking manufactured date, expiry dates and other more detailed information. Typically used in the food manufacturing or distribution business.

For Example, a food company could make 1,000 cans of sardines in an 8-hour shift.  Each can’ would be labels with the same lot id used to track the manufacturing date or expiry date. While Pharmaceutical companies have analogous tracking requirements for their drugs as required by our government - the ability to keep track of stock by lot throughout the supply chain processes and the expiry and recall dates is a mandated requirement.

Sage 300 -  Lot Tracking traces lots back to your vendors and delivery of products to your clients to help comply with regulatory requirements and to provide better service.

Sage 300 serialized Inventory allows properties that can be different for stock items of the same product. Unlike lot ids, there is a one-to-one relationship as a unique number is assigned to a single product. No other product can exist with the same serial number. Typically used in the machines manufacturer or distributer.

It helps in keeping track of warranty period and service history. If a medical device company is making Electrocardiograph, each ECG machine model is packaged with its own kits and accessories, and each of its components that make up the KIT has it owned serial numbers. You may group each items with its own serial number together as a set for sale or individually.

When creating sales order for a product, you typically may commit the specific serial number of the product based on your available stock’s serial numbers at hand or in some operation you may make a sales order for the ECG machine, but you wouldn't specify the serial numbers at the time of making a sales order; you would specify them when you make the shipment.

Sage 300 - Serialized Inventory tracks serial numbers from Purchase Orders to Inventory Control to Order Entry and historical inquiry; assigns system-generated serial numbers to items not serialized at the time of receipt. 

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Contact CAREWARE’s Account Manager Today

To learn all about Sage 300 ERP solutions  contact CAREWARE Account Manager today by calling (03) 27143855 or by emailing sales@careware.com.my There are multiple licensing options; one is sure to be a perfect fit for your company

Receive Purchase Orders

Receive Purchase Orders
Help your clients get a handle on their inventory as soon as it comes through the door!

ACCU-DART will quickly and accurately update inventory levels directly into the accounting system, while verifying that the items being received are the ones ordered.
When a delivery arrives, the warehouse staff scan the items and quantities as they are receiving them.

ACCU-DART verifies in real-time that the correct items are being received, and warns the user if they attempt to over-receive. Once all items have been scanned, the user simply presses “Post” and the inventory is automatically updated into the accounting system.

♦ Manually writing down serial and lot numbers can be very time consuming and mistakes can easily be made, leading to numerous issues down the road.

♦ With the serial and lot control (add-on modules for Sage Accpac), ACCU-DART will automatically update the accounting system with the correct serial or lot information for future tracking and transactions.

♦ ACCU-DART can put-away items as they are being received into the appropriate bins (For Sage Accpac this functionality is available with the upcoming Orchid Systems’ Bin Tracking Functionality*).

By receiving purchase orders with ACCU-DART, your client’s inventory will be instantly updated into the accounting system, allowing the sales and office staff to know their exact inventory levels for making sales, ordering stock, etc.

It will appear “in stock” as soon as it’s received with ACCU-DART. No more waiting for someone to manually enter the receipt before they can sell the products.

For more information about ACCU-DART, please visit www.careware.com.my or contact sales@careware.com.my

Ship Sales Order

Ship the right goods to the right customers, the first time!

At the core of most businesses is the desire to provide their customers with the right goods in a timely fashion. For this reason shipping sales orders is an essential part of many operations. Perhaps our most popular functionality, ACCU-DART makes shipping orders quick, accurate, and easy.

The old way: When an order was ready to be shipped, the warehouse staff took the order, grabbed all the items, and wrote down what they shipped. At various points in the day, all the paperwork was delivered to a data entry clerk who manually entered all items into the accounting system.

The ACCU-DART way: When shipping an item, the warehouse staff simply take the order, scan each item, enter a quantity, and scan the next item. When the order is complete, they press "Post". ACCU-DART automatically updates the accounting system. There are no additional steps or manual data entry to be processed. You can also set ACCU-DART to generate invoices, etc.

In addition, ACCU-DART makes tracking serial and lot information* easy. ACCU-DART can scan, verify, and update the accounting system with the correct serial or lot information for each transaction.

The old way: manually writing down serial and lot numbers can be very time consuming and mistakes can be easily made. For example, when the warehouse staff manually ship serialized items, they write down each serial number as they pack the box, and then pass the paperwork to the office staff for entry. But what if one of the serial numbers was written down incorrectly? The staff then need to unpack and recheck the entire order, or if it's already shipped, just select another serial number even though it is incorrect. These costly mistakes lead to inventory inaccuracy.

The ACCU-DART way: ACCU-DART verifies in real time that the correct serial and lot information is being recorded. So when a serialized item is being shipped, the warehouse staff simply scan the serial numbers into the system, and it validates that this is the correct serial number. Upon posting, ACCU-DART automatically updates the accounting system with this crucial serial and lot information.

Shipping the right orders the first time can have significant benefits to your clients' bottom line. When your client ships the wrong goods to their customers, the mistake needs to be fixed, usually by resending the correct item, at the company's cost. This can negatively affect profitability many areas: they may lose long-term business by decreasing customer satisfaction; then they must pay the staff wages as they process the return and reshipment; they also will need to pay the freight charges to correct the mistake. In addition, having inaccurate inventory will lead to loss of sales and incorrect purchasing decisions, all of which affect their profitability. With ACCU-DART, your clients will reduce the number of errors made, saving countless dollars, increasing staff efficiency, and improving profitability overall.

By shipping sales orders with ACCU-DART, your clients will be able to ship the right goods to the right customers the first time, and have the information be instantly updated in the accounting system. This in turn enhances customer satisfaction, increases productivity, and improves inventory accuracy.

For more information about ACCU-DART, please visit http://www.careware.com.my/

* Serial and lot functionality available as separate modules for Sage Accpac ERP.

Bin Tracking

Make Bin Tracking easy and efficient with ACCU-DART!

The ability to identify what items are in which bins can be of substantial benefit to many organizations. Attempting to track bins without a real-time radio-frequency system can be incredibly difficult:

The Old Way: Your clients may be storing their inventory in bins, but not tracking this information in their accounting system. If they are tracking bin information in the accounting system, they may be recording this manually. Every time an item is picked for shipping, or moved from one bin to another, the warehouse staff manually record what bin the item was taken from and where it is going. This information is then entered into the accounting system. Because bin movements are not being recorded in real-time, errors are easily made and inventory is constantly out of date. The usefulness of bin information is greatly reduced.

The Sage Accpac Way: With ACCU-DART, when an item is picked for shipping, or for any other bin movement, the warehouse staff scan the items with radio-frequency scanners. ACCU-DART will prompt the user to enter the current bin they are taking the items from, and the "destination" bin - either another bin (for bin transfers), or a shipping area (for picking orders) etc. ACCU-DART validates and, upon posting, automatically updates the accounting system in real-time.

For Sage Accpac ERP users, this functionality is available through integration with the Bin Tracking solution designed by Orchid Systems. This new third-party solution allows Sage Accpac ERP users to track inventory items stored in multiple bins within a warehouse or Inventory Control Location. For more information, please visit www.orchidsystems.biz.

ACCU-DART makes it easy to maintain inventory and bin accuracy within the warehouse. For more information about ACCU-DART, please visit  http://www.careware.com.my/ .

Physical Inventory Count

Physical counts can be one of the most time-consuming and tedious tasks in a warehouse.

Traditionally, all inventory transactions are put on hold for up to several days while the warehouse staff count and record every item in stock, and then manually update the accounting system with the latest inventory levels. This slow process can also lead to numerous inaccuracies - data can be lost in translation from the original count, to the paper, to the computer system. If your client needs to record lots or serial numbers, this problem becomes even worse: hand-writing long serial/lot numbers for each item is both exceptionally time-consuming and can lead to countless mistakes.

Using radio-frequency scanners, ACCU-DART improves accuracy and timeliness for updating inventory counts.

When performing physical counts with ACCU-DART, the warehouse staff scan the items and quantities (as well as serial or lot numbers, where appropriate) as they count. Once all items have been scanned, the data is updated in the accounting system. By scanning barcodes for the items (and serial/lot numbers), ACCU-DART ensures that the correct information is recorded in the accounting system. This module can also be used to perform periodic cycle counts.

Scanning items for physical count also saves countless man-hours. One ACCU-DART client - with several warehouses across the country - used to take 4 days to count their inventory and get it into the system. With ACCU-DART, it took less than a single day.

By performing physical counts with ACCU-DART, your client will be able to quickly and accurately manage their inventory in the warehouse.

For more information about ACCU-DART, please visit  http://www.careware.com.my/

Warehouse and Inventory Management

ACCU-DART is the Ideal Inventory Management Solution!

ACCU-DART is a real-time warehouse and inventory management solution, designed to integrate directly with Sage Accpac ERP. It is easy to install and easy to use. Using radio-frequency scanners, it allows the warehouse staff to instantly update the accounting system, ensuring that all users throughout the organization have the most up-to-date information. ACCU-DART will:

1. Improve Accuracy of Shipping: Ship the right goods to the right customer - the first time
2. Increase Efficiency: Reduce manual data entry
3. Enhance Productivity: Minimize inventory dollars – Maximize sales
4. Improved Inventory Control: maintain accurate inventory in real-time

ACCU-DART has been designed to integrate with accounting/inventory control systems. All inquiries and
updating occur against the existing system. Having a single source of data eliminates synchronization and reconciliation issues. Functions can be performed using ACCU-DART or by using the regular accounting system. The same updates are performed in either case.

Posting happens in real-time. No data synchronization or additional steps are required!

Ship the Right Goods to the Right Customer, the First Time!

ACCU-DART is a comprehensive inventory management tool that enhances accounting and inventory systems. ACCU-DART comes equipped with the most common required functions for efficient and effective warehouse and shop floor management.

ACCU-DART’s Functions Include

• Ship Sales Orders
- Option to Print Invoices/Packing Slips
- Option to Ship Kit Components
• Receive Purchase Orders
• Physical Inventory Count
• IC Warehouse Transfers (one-step)
• In-Transit Warehouse Transfers (two-step)
• Change Warehouse
• Lot Tracking Integration
• Serialized Inventory Integration
• MISys Integration (level one)
• Various Inquiries
- Item Inquiry
- Sales Order/Purchase Order Inquiry
- etc.

For more information about ACCU-DART, please visit www.careware.com.my or contact sales@careware.com.my